Infrastructure Project, USA
The Challenge
The monthly reporting cycle was slow, fragmented, and difficult to control. Planners spent over 16 hours chasing progress updates from engineers, reconciling multiple P6 files, and manually translating complex Gantt charts into written narratives. By the time information was consolidated across spreadsheets, emails, and slide decks, the reporting cycle was already behind, creating room for errors and inconsistencies.
The Solution
The team integrated ALICE’s Insights Agent, Schedule Difference Report, and ALICE Plan’s 2D visualization directly into their monthly planning workflow:
- Direct Schedule Import & Visualisation: Imported updated P6 files straight into ALICE, using 2D schedule visualization to communicate progress, interfaces, and constraints clearly to stakeholders.
- Automated Schedule Comparison: Replaced line-by-line manual checks with automated schedule difference reporting to flag changes and solutions instantly.
- AI-Generated Executive Insights: Used the Insights Agent to automatically extract critical and near-critical path changes, optimization opportunities, and emerging risks grounded strictly in schedule data.
The Results
- 72% Reduction in Reporting Time: Cut monthly review preparation from over 16 hours down to approximately 4.5 hours.
- Defensible & Traceable Narratives: Delivered data-backed executive reports traceable to the CPM schedule, eliminating days of manual write-ups.
- Real-Time Stakeholder Alignment: Replaced static Gantt charts with insight-led, real-time answers during client reviews, reducing handovers and rework.
Conclusion
By integrating ALICE’s Insights Agent, Schedule Difference Report, and 2D visualization into their monthly planning workflow, the project team transformed a slow, 16-plus-hour reporting burden into an efficient, insight-led process. Moving away from fragmented spreadsheets and static Gantt charts allowed the team to cut review prep time by 72%, deliver data-backed executive narratives, and make monthly stakeholder meetings faster, more transparent, and completely defensible.
Metrics that matter
See how ALICE helps the largest GCs and Owners increase their project margins and mitigate risks.
Reduction in project duration
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